1. Purchases for goods or services should be competitively bid based on the requirements established in the Village’s purchasing code.
2. For the purposes of competitive bidding, these purchases are those that are nonroutine and non-day-to-day in nature.
   The purchasing requirements should apply to all leases, where the Village is the lessee, where the total amount of the lease payments should be construed as the total purchase amount.
3. No purchases should be split into parts for the purpose of avoiding the provision of the otherwise applicable bidding requirements.
4. Any agreement or collusion among bidders or prospective bidders in restraint of freedom of competition by agreement to bid a fixed price, or otherwise, should render the bids of such bidders’ void.
5. Bulk purchases, interdepartmental and intergovernmental purchases are encouraged in order to take advantage of quantity discounts.

The Village advertises all formal procurements over twenty-five thousand ($25,000) at least (10) days prior to the bid opening date, except where otherwise provided for in the Procurement Code. The advertisement shall include a general description of the goods and/or services to be purchased or sold and shall state the time and place of bid opening.

• Online Bidding Portal: All bids and RFPs are posted on DemandStar.com, the Village’s online bidding service provider. Visit DemandStar to view what is currently advertised and for more information about how to subscribe.

• Newspaper: a legal notice inviting vendors to submit bid proposals shall be published in the legal section of the Thursday Kendall County Now at least (10) days prior to the bid opening date for all formal procurements over twenty-five thousand ($25,000) except where otherwise provided for in the Procurement Code.

• Website: a legal notice inviting vendors to submit bid proposals shall be posted on the Village’s website at least (10) days prior to the bid opening date for all formal procurements over twenty-five thousand ($25,000) except where otherwise provided for in the Procurement Code.

The Village of Oswego uses DemandStar to submit and track bids and RFPs electronically -- no printing or mailing needed. Get started now by registering with DemandStar.

Helpful guides:

• Registering with DemandStar
• Searching for Bids
• Responding to an Electronic Bid

Unless otherwise indicated, bid openings are conducted online via live Zoom webinar. Access the webinar at bids.oswegoil.org. This webpage will redirect you to a Zoom meeting. The webinar is typically live five minutes prior to the bid opening. The bid openings will be read aloud on the Zoom meeting. If accommodations are needed to attend a bid opening by phone or other means, please contact Maddie Upham at least 48 hours prior to the bid opening.

The Village of Oswego uses DemandStar to submit and track bids and RFPs electronically. All others results for any bids or RFPs can be found through the DemandStar.  Bid results will be posted in RFP list above when available. 

As a municipality in the state of Illinois, the Village of Oswego is subject to the Prevailing Wage Act. A contractor or subcontractor doing work for the Village of Oswego is required to pay not less than the prevailing wage to all laborers, works, and mechanics engaged in the construction or demolition of public works. Construction means all work performed on public works by laborers, workers or mechanics and includes maintenance work.

Effective June 1, 2019, local governments no longer need to approve an annual prevailing wage ordinance. The prevailing wage schedule, published on the Illinois Department of Labor’s (IDOL) website, will automatically set the applicable wage rates for each local government. The Illinois Department of Labor publishes the current prevailing wage rates for all 102 Illinois counties, including Kendall and Will. Please refer to the current prevailing wages in Oswego below:

• Prevailing Wage Rates – Kendall County
• Prevailing Wage Rates – Will County

Statement on Certified Payroll

It is the policy of the State of Illinois that a wage of no less than the general prevailing hourly rate as paid for work of a similar character in the locality in which the work is performed, shall be paid to all laborers, workers and mechanics employed by or on behalf of any and all public bodies engaged in public works.

The Illinois Department of Labor (IDOL) has activated an electronic database (Payroll Portal) capable of accepting and retaining certified payrolls submitted under the State of Illinois Prevailing Wage Act (820 ILCS/130/1).  All contractors and subcontractors completing work for Village of Oswego pursuant to the Act must submit all certified payroll through the IDOL Payroll Portal.

Any contractor or subcontractor subject to this Act and any officer, employee, or agent of such contractor or subcontractor whose duty as such officer, employee, or agent it is to file such certified payroll who willfully fails to file such a certified payroll on or before the date such certified payroll is required by this paragraph to be filed and any person who willfully files a false certified payroll that is false as to any material fact is in violation of this Act and guilty of a Class A misdemeanor. (820 ILCS 130/5(2)).

Effective September 1, 2020, to receive payment for work conducted for Village of Oswego, contractors must provide the email certification received from their IDOL submittal and any subcontractors working on the project with each of their pay requests. 

A contractor or subcontractor convicted or found guilty under Section 5 or 6 of this Act shall be subject to an automatic and immediate debarment, thereafter prohibited from participating in any public works project for 4 years, with no right to a hearing (820 ILCS 130/11a). 

Requests for disposal of Village surplus property should be forwarded to the purchasing manager for review and processing. Every attempt should be made to transfer any unused item within the Village to another department prior to the sale or disposal of any Village property.

Note: Employees and members of their immediate families are prohibited from purchasing Village property through a private transaction.

Disposal of Surplus Equipment, Vehicles, and Supplies: The purchasing manager should be responsible for the sale or disposition of surplus items by a method or methods deemed by the purchasing manager to be in the best interests of the village, including, but not limited to: 

1. Competitive sealed bidding; 
2. Public auction; 
3. Electronic auction; 
4. Trade-in, when the purchasing manager determines the trade-in value is expected to exceed the value estimated to be obtained through the sale of such supplies; or 
5. Disposal, when the Village Administrator or their designee determines that surplus supplies have no resale value, or that the cost of transportation, storage, and sale of said supplies will exceed the anticipated sale value. 

Surplus Real Property: Upon the board of trustee’s determination that continued ownership of any parcel of real estate is no longer necessary, appropriate, required for the use of, profitable to, or for the best interests of the village, the board may authorize by resolution or ordinance the sale or conveyance of such real estate. Such sale or conveyance should be conducted in accordance with 65 Illinois Compiled Statutes 5/11-76-2 or 5/11-76-4.1, as amended unless otherwise determined by the board of trustee’s authorizing resolution or ordinance. No sale or conveyance should be deemed authorized except as provided in the authorizing resolution or ordinance.